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Award Information

Applying for Financial Aid

The Free Application for Federal Student Aid (FAFSA) should be completed online each year beginning in October. It is very important that you complete your FAFSA accurately in order to avoid delays. The best way to ensure accuracy is to use the IRS Data Retrieval when you file the FAFSA. You may request a paper FAFSA by calling 1-800-4FED-AID. You must include AUM in the school section for us to electronically receive the results of your FAFSA. The AUM Title IV School Code is 008310.

After you file the FAFSA, the federal processor will send you a confirmation email and a Student Aid Report (SAR). Be sure to review the information on the SAR for accuracy. If AUM requires additional documentation after receiving the results of your FAFSA, we will contact you via your AUM email account.

Financial Aid Resources
Your Questions Answered

Financial Aid Award Information

Verification is a process created by the U.S. Department of Education to confirm the accuracy of information provided on the FAFSA. The verification process requires the Office of Financial Aid to verify or confirm the data reported by you and/or your parent(s) on the FAFSA.

Approximately 30% of all FAFSA applicants are selected for verification. Your Student Aid Report (SAR) will indicate if you have been selected.

If you are selected for verification, an email will be sent to your AUM email account, and you will be required to provide documentation to verify the information you reported on the FAFSA. Beginning with the 2024-2025 aid year, AUM has partnered with Inceptia for verification servicing. For more information on Inceptia, visit our Financial Aid FAQ page.

Some common documents requested include but are not limited to, federal tax return transcripts for student (and parent(s)/spouse), verification of non-filing status, untaxed income, identity and statement of educational purpose, verification of SNAP benefits, verification of household size and number in college, etc.

Documents that are needed for verification will be collected online through the Inceptia Verification Gateway.

Documents that are needed for verification can be submitted to the Office of Financial Aid in the following ways:

  • Visit us at 111 Taylor-Robbins Center and submit in person
  • Mail: P.O. Box 244023, Montgomery, AL 36124-4023
  • Fax: (334) 244-3913

Please provide requested documentation as soon as possible. Documentation must be submitted no later than 30 days prior to the term you plan to attend. Failure to meet this deadline will result in a delay in your financial aid being processed and awarded, and make it necessary for you to be prepared to pay your entire balance out-of-pocket or setup a payment plan with the Office of Student Accounts to ensure your classes are not cancelled on the registration cancellation date.

The verification process is not complete and federal financial aid will not be awarded until all submitted documentation has been verified by the Office of Financial Aid through the Inceptia Verification Gateway.

The Office of Financial Aid will make any necessary corrections to the results of your FAFSA after all documentation has been received and reviewed. The timeframe for review once all documents have been received is around 5-14 days. You will receive a corrected Student Aid Report (SAR) from the federal processor, if corrections were necessary. You will also receive an initial or revised award notification after the process is complete. Typically, the award notification will be sent between 5 to 10 business days after the process is complete.

Financial need is used by the Office of Financial Aid when determining a student’s eligibility for need-based financial aid programs. Financial need is defined as the Estimated Cost of Attendance (COA) at the school minus the student’s Estimated Family Contribution (EFC), which is calculated by FAFSA.

Federal financial aid recipients receiving any outside aid including but not limited to fee waivers, outside scholarships, private loans, or fellowships must notify the Office of Financial Aid by completing the Resources/Additional Information Tab on Webster immediately. Failure to report this information may result in post-payment adjustments and immediate repayment of aid.

Your financial aid eligibility is determined by several factors including your Expected Family Contribution, timeliness of application (priority date March 1st), cost of attendance, classification, receipt of outside aid, satisfactory academic progress, minimum credit hour requirements, and availability of funds. Your award offer may consist of scholarships, grants, loans, Federal Work Study, or a combination of these programs. Scholarships and grants do not have to be repaid. Loans must be repaid. Federal Work Study awards are earned, and bi-weekly payment is made for work performed. Award packages are created based on expected full-time enrollment, and are typically awarded for fall and spring semester in the initial package.

After all outstanding requirements have been satisfied and all eligibility requirements have been met, you will receive an Award notification, in the form of an offer, informing you of the aid for which you are eligible, your award amount, and conditions of your award. All award offers will be sent to AUM email addresses with instructions to view and accept/decline award offers. First-time freshmen will be mailed a paper award notification in addition to the email notification.

Awards are made on the basis of scheduled course hours. Students who drop course hours after disbursements are made may have aid reduced or cancelled and be required to make a repayment.

Failure to begin a course and attend class is a no show and will result in the reduction of awarded and/or disbursed aid. Instructors are required to report no shows after the third class meeting. Warning letters will be sent to notify students that their instructor has reported them as a no show and that aid funds will be returned to federal/state accounts. If you are reported as a no show in error, you must request that your instructor send an email to the Office of Financial Aid to correct the error.

Students who withdrawal or cease to attend all classes prior to completing over 60% of the term in which they are awarded are subject to a Return to Title IV calculation potentially leading to the reduction and repayment of awarded funds. Federal regulations (Return of Title IV Funds Policy) expect that awards are earned by attendance so the longer you attend, the less you may owe back. There is no federal appeal procedure to consider special circumstances that may have led to your withdrawal or failure to complete to attend. Amounts refunded to the federal accounts or to your lender are taken from AUM’s student fee account leaving an unpaid balance. The Office of Student Accounts will bill you for this amount. Failure to repay and return this overpayment within 45 days may result in loss of eligibility for additional federal or state aid at all schools.

AUM reserves the right to adjust or cancel any aid if there is a change in the academic, attendance or financial status of any aid recipient.

If you have met all eligibility requirements your scholarship, grant, and/or loan funds will be credited to your AUM student account beginning on the first day of the term. Federal Pell Grant funds are disbursed based on the start date your class(es). Therefore, these funds may disburse in a prorated fashion if you have classes with a start date after the beginning of the term.

If your financial aid disbursement exceeds your charges, you will have a credit balance on your AUM student account. The Office of Student Accounts will process the credit balance in the form of a refund.

Award amounts are based on scheduled hours. You do not have to be full time student to receive a Pell Grant, but you must enroll full-time to receive a full Pell Grant entitlement. Students enrolling on a less than full-time basis will have their grant prorated according to the following general prorations:

  • Three quarter time = 75 percent
  • half-time = 50 percent
  • less than half-time = 25 percent

Funds unused in Fall or Spring semester are available for Summer enrollment. Students who are awarded a small full-time grant may not be eligible for less than full-time enrollments.

Students requesting assistance for a summer term may be required to complete the online Summer Request Form to request funding. Summer funding is generally limited to unused Pell Grant entitlements for students who were not enrolled full-time during the regular academic year and student loans for students who have not borrowed the annual maximum for their classification during the regular academic year. Contact the Office of Financial Aid for additional information.

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