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Review Our Satisfactory Academic Progress Policy

All students at Auburn University at Montgomery who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. AUM’s standing committee on financial aid has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be determined at the end of the spring semester each year.

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Academic Requirements for Financial Aid

An undergraduate student is considered to be making satisfactory progress if he or she meets the following:

  • Is admitted and enrolled as a degree-seeking student;
  • Completes degree requirements within a reasonable length of time;
  • Maintains quantitative measure toward the completion of the degree; and
  • Meets the required qualitative measure for financial aid recipients.

In order to meet the required qualitative measure, students must maintain a minimum overall AUM GPA based on the chart below:

Hours Attempted (Including Institutional and Transfer)Minimum Required AUM GPA
0 – 271.5
28 – 571.75
58 or more2.0

Transfer credit and remedial course credit are not included in the GPA calculation.

In order to maintain measurable progress toward the completion of their degrees, students must successfully complete the percent of all credit hours attempted at Auburn University at Montgomery and transfer hours accepted by AUM as indicated below:

Hours Attempted (Including Institutional and Transfer)Minimum Required Completion Rate
0 – 2755%
28 – 5760%
58 or more67%
Percentiles may be rounded using normal rounding rules. Hours attempted include repeated courses, remedial courses, dropped courses, withdrawals, and incomplete courses.

  • Example A: If you have attempted 32 credit hours and successfully completed 26 of those hours, dropped 3 hours and failed 3 hours, your completion rate will be 26 hours earned divided by 32 attempted = 81.2 percent completion rate. You meet the quantitative measure component of the SAP Policy.
  • Example B: If you have attempted 28 credit hours and successfully completed 16 of those hours, and either dropped, failed, repeated, have an incomplete in, or withdrew from the other 12, your completion rate would be 16 divided by 28 = 57.14 percent completion rate. You do not meet the quantitative measure component of the SAP Policy, therefore, you are not eligible for financial aid assistance.

At Auburn University at Montgomery, reasonable length of time for the completion of a degree program is defined as no more than 150 percent of the normal timeframe required to complete a degree program. Course work that transfers will adjust the timeframe accordingly.

  • Example A: If your degree requires that you complete 120 credit hours, your reasonable length of time will be 120 hours x 150% = 180. You will be within the reasonable length of time measure during your first 180 hours of attempted course work.
  • Example B: If your degree requires that you complete 120 credit hours and you have transferred in 54 hours, your reasonable length of time will be 180 hours – 54 transfer hours = 126 hours. You will be within the reasonable length of time measure during your first 126 hours of course work attempted at Auburn University at Montgomery.

Students seeking second bachelor degrees, students with double majors, and students changing majors are monitored like any other undergraduate students under this policy.

Graduate students are considered to be making satisfactory progress if he or she meets the following:

  • Maintains a minimum overall 2.51 GPA on graduate hours taken at Auburn University at Montgomery prior to attempting 25 hours. Once a student has attempted 25 hours, a minimum overall 3.0 GPA on graduate hours taken at Auburn University at Montgomery, is required;
  • Beginning July 1, 2017, Master-level Education majors seeking Alabama Department of Education certification must maintain a minimum 2.51 GPA on graduate hours taken at AUM prior to attempting 25 hours. Once 25 hours has been attempted, a minimum 3.25 GPA on graduate hours attempted at AUM is required. Education Specialist level Education majors seeking Alabama Department of Education certification must maintain a minimum 2.51 GPA on graduate hours taken at AUM prior to attempting 25 hours. Once 25 hours has been attempted, a minimum 3.50 GPA on graduate hours attempted at AUM is required;
  • Successfully meets the requirements in the above state Reasonable Length of Time Measure; and
  • Successfully meets the Quantitative Measure by completing a minimum of 67% of hours attempted.

A student failing to meet the SAP Policy requirements may regain financial aid eligibility for future terms once all components of the policy are again met.

A student not meeting SAP Policy requirements has the option of appealing the suspension of financial aid. It is the responsibility of the student to initiate any appeal. Academic reinstatement by the Registrar’s Office or the Office of Admissions does not constitute reinstatement of federal aid eligibility.

If extenuating circumstances are involved, the student may submit an appeal letter. Appeals are reviewed based on documentable extenuating circumstances impacting academic performance. Extenuating circumstances are considered to be past events that are no longer barriers to academic progress that were beyond the student’s control. Appeals received without the inclusion of extenuating circumstances and what has changed will automatically be denied. Circumstances related to the typical adjustment to college life are not considered as extenuating for purposes of appealing suspension of financial aid.

To submit an appeal, the student must document the extenuating or special circumstance(s) and indicate what has changed that will allow the student to meet the conditions by the next evaluation.

AUM has partnered with Inceptia to allow more efficient processing of appeals.  Student’s wishing to file an appeal may do so by visiting Inceptia and creating an account.  Following the instructions and providing as much information and supporting documentation is critical to the process.

  • Explain the reason(s) why satisfactory progress is not being made. Be specific.
  • Provide documentation that supports the rationale for the appeal (i.e., medical documentation, death certificate, etc.).
  • Indicate what has changed that will allow the conditions to be met by the next evaluation.

A student approved after review of their written appeal will be placed in probationary status and will be allowed to receive financial aid for one semester. The student will be provided with academic requirements that must be attained during the semester in which the approval is granted. If the requirements for the semester are met, the student may submit another appeal for the following semester. Failure to meet the conditions outlined will result in a loss of continued aid eligibility and an automatic denial on all future appeals for reinstatement.

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