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Disciplinary Processes

The AUM student disciplinary processes are centered on the premise that the student accountability system is one that promotes education and growth. In particular, the Student Discipline Code outlines clear expectations for student behavior as well as the process for which the University provides all students and student organizations with fair and impartial opportunities to address alleged violations of the Code.

three mask-wearing students talking to each other

Students, student organizations, and members of the campus community are encouraged to become familiar with the Student Discipline Code. Any questions regarding interpretation or application of the Student Discipline Code should be directed to the Associate Provost for Enrollment Management & Student Affairs.

The Office of Accountability & Advocacy is responsible for maintaining and protecting students’ non-academic disciplinary records. Students disciplinary records are considered a part of their educational records. Therefore, disciplinary records receive all protections afforded by the Family Educational Rights and Privacy Act of 1974 (FERPA). Except for certain exemptions, student’s educational records shall not be disclosed without their consent.

In line with its efforts to create and maintain a safe environment that is conducive to learning, AUM upholds an Anit-Hazing Policy. The University defines Hazing as “…any action taken or situation created intentionally, whether on or off campus, to produce mental or physical discomfort embarrassment, harassment or ridicule.”.

Title IX of the Education Amendments of 1972 (20 U.S. Code § 1681) mandates that no person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance.  

AUM students and community members should report all potential concerns regarding the Title IX policy violations. Title IX Coordinator, Leslie Meadows is the individual designated to address Title IX concerns. Lelsie can be reached at 334-244-3755 and/or lmeadows@aum.edu 

Clearances

The OAA is responsible for conducting respective background checks for students such as Disciplinary Clearances, Dean Certifications, and Admission Clearances for AUM applicants with prior and/ or pending criminal records.  

students in group in library

External entities (i.e. law enforcement agencies, Boards of Bar Examiners, transfer colleges/universities, etc.) might request that students (current or former) complete a background check to verify the student’s disciplinary history. The OAA maintains student’s non-academic disciplinary records at AUM and therefore conduct background checks related to non-academic disciplinary inquiries only. All requests for background check must be accompanied by documentation with the student’s name and signature noting that they authorize the release of their records to the entity (i.e. individuals, organizations, agencies, etc.)  requesting the information. All requests will be processed in the order in which they were received. Therefore, requests can be expected to be completed within 3- 5 business days. Contact the OAA at accountability@aum.edu with any questions, concerns, or if any clarification is necessary.     

  1. Dean Certifications
    1. Dean Certifications are a type of background check that are usually
      requested for use at another educational institution to certify student’s disciplinary records. Examples of reasons for Dean Certifications include: school transfer applications, graduate school applications, law school applications, and medical school applications that require applicant’s disciplinary history. Supporting Certification Forms must be completed by the AUM student and submitted to the Office of Accountability and Advocacy using any of the following options:

      1. Electronic – Complete the Disciplinary Information Request Form
      2. Via Mail – Mail it to the following address:
        Office of Accountability & Advocacy
        P.O. Box 244023
        Montgomery, AL 36124-4023
      3. Via Email – Send the completed form (PDF) via email to: accountability@aum.edu
    2. Student must include how that would like the form to be returned to the school/entity requesting the information (i.e. mailed or emailed).
  2. Disciplinary Clearances/ History Checks
    1. Similar to Dean Certifications, external entities such as law enforcement agencies (i.e. FBI, OPM, etc.) and potential employers might require that student’s disciplinary history be disclosed during their respective verification processes. Special Investigators or other personnel responsible for conducting these type of background checks might request disciplinary information from the OAA by any of the following means:
        1. In person – Stop by the Office of Accountability & Advocacy with your identification (ex: Badge ID, etc.) and all necessary documents. The OAA’s office is located at Auburn University at Montgomery’s:
          1. Office of Student Affairs
            Watson Robbins Taylor Center, Suite 163
            7400 East Drive
            Montgomery, AL 36117
        2. Electronic – If you are unable to stop by our office in person you may complete your request electronically by completing Disciplinary Information Request Form
          1. If you do not have documentation signed by the student that authorizes our release of their information to you, you might need have the student fill out Disciplinary Information Release Form prior to your completion of the Disciplinary Information Request form.
        3. Via Mail – Mail the request (inclusive of signed authorization to release) to the following address:
          Office of Accountability & Advocacy
          P.O. Box 244023
          Montgomery, AL 36124-4023
        4. Via Email – Email the request (inclusive of signed authorization to release) to accountability@aum.edu

Working in tandem with the Office of Admissions, the Office of Accountability & Advocacy is responsible for reviewing undergraduate and graduate applicants for admission to AUM who notes that they have a record of criminal conduct. It is the responsibility of applicants to provide necessary documentation and information to assist with the OAA’s duty to review their application with regard to any criminal history so that a decision can be rendered in the Admissions Clearance process.  

          1. Applicants are not required to disclose cases/ records for which the court has sealed or expunged.
          2. Applicants are required to disclose all felony and/or misdemeanor convictions including cases in which the applicant pled nolo contendere or for which adjudication was withheld
          3. Applicants are required to disclose all pending criminal charges
  1. Based on their review, the OAA will make one of three potential recommendations to the Office of Admissions:
      1. Cleared
      2. Cleared with Conditions/Restrictions, or
      3. Denied

Upon receipt of the OAA’s recommendation, the Office of Admissions will make and communicate to the applicant, the final decision on behalf of the University, regarding the application for admission.

  • Applicants must adhere to the following required documentation guidelines and process for submission:
        1. Required Documentation
          1. Personal Narrative
            1. A detailed personal narrative describing the resolution or current status of the incident(s), including whether you have completed all court ordered terms or if you have any ongoing obligations related to the offense(s)
          2. Court Related Documents- Past and/or pending cases
            1. A copy of official court record(s) (ex. Police/arrest report, documented charge(s),etc.) that includes the date of the incident(s), final disposition (i.e. Plead/ found guilty, pending, etc.), and any court ordered terms such as incarceration, probation, restitution, community service, pre-trial diversion, etc. If you do not have these documents on hand you may obtain them from the Clerk of Court Records for the county/region that adjudicated the case(s).
        2. Submission Process
          1. Via theAdmissions Clearance Applicant Documentation Submission Form OR;
          2. Via mail: Office of Accountability & Advocacy
            P.O. Box 244023
            Montgomery, AL 36124-4023

*A criminal record is not necessarily a bar to admission. Each applicant is considered on an individual basis.

Drug Abuse and Alcohol Prevention Program (DAAPP)

The DrugFree Schools and Communities Act Amendments of 1989 applies to institutions that receive Federal funding and requires that they adopt and implement a Drug Abuse and Alcohol Prevention Program (DAAPP) for students and employees that, at a minimum, includes:  

  1. An annual written distribution to all employees and students that includes:
    1. the university’s expectations of conduct that clearly prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees on its property and or as part of any of its activities.
    2. A clear statement that the university will impose disciplinary sanctions on students and employees who violate the expectations of conduct for drug and alcohol abuse.
    3. A description of all applicable legal sanctions, health risks associated with drug and alcohol abuse, and any drug and alcohol counseling, treatment, rehabilitation, or re-entry programs that are available to employees and students.
  2. A biennial review, every other year, of the university’s DAAPP to determine its effectiveness, implement changes to the program if necessary, and ensure that disciplinary sanctions have been consistently enforced.
students wearing masks holding pretzel

Want More Info About AUM?

Location

Taylor Center 101

Address

7400 East Drive Montgomery, AL 36117

Office Hours

8 a.m. - 5 p.m. Monday - Friday

Call Today

334-244-3000

Fax

334-244-3795

E-mail

admissions@aum.edu

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