Event Management

Faculty and staff will need to consider the room setup and contact ITS for any audio/visual needs, outside catering for food service, Sodexo for cleaning or maintenance needs, and Campus Police for any security or parking needs. This process is included in your confirmation email.

Student organization events must be approved by Student Involvement. Here is a summary of the process:

• Once a student event is entered into the system, it is funneled to Student Affairs for approval. 
• Additional approvals may be required from Campus Police and other departments. 
• The confirmation of student events may take several weeks, so please plan events early.
• Events by independent students who are not part of a ratified student group are not permitted.

Services you may need to consider are room setup, ITS for any audio/visual needs, outside catering for food service, Sodexo for cleaning or maintenance needs, and Campus Police for any security or parking needs. 

Your on-campus advisor is responsible for contacting each of these departments if needed.

Large events require a meeting with the brain trust event committee to ensure all parties are informed and coordinated and to ensure the event’s success and safety.