Event Management

Coronavirus Update:

Due to the nationwide pandemic, AUM is not hosting external events at this time.

AUM Conference & Campus Services

AUM Conference and Campus Services provides professional conference and event management services to AUM students, colleges, departments, and outside groups that further enhance the university’s community involvement, educational opportunities and academic mission.

Meetings and events can be held in a number of on-campus areas including multipurpose rooms, classrooms, and outside spaces. All events must be confirmed by the Director of Conferences, Sue McCarron. Feel free to contact her before filling out the request form to determine if a space is available for your event.

Upon her receipt of your online request, Sue will send you an email that specifically confirms your event with details.

NOTE: The automatic email you receive after filling out the online form is not a confirmation.

Request Space for Your Meeting

Planning Factors for Your Event

Faculty and staff will need to consider the room setup and contact ITS for any audio/visual needs, outside catering for food service, Sodexo for cleaning or maintenance needs, and Campus Police for any security or parking needs. This process is included in your confirmation email.

Student organization events must be approved by Student Involvement. Here is a summary of the process:

Once a student event is entered into the system, it is funneled to Student Affairs for approval.
Additional approvals may be required from Campus Police and other departments.
The confirmation of student events may take several weeks, so please plan events early.
Events by independent students who are not part of a ratified student group are not permitted.

Services you may need to consider are room setup, ITS for any audio/visual needs, outside catering for food service, Sodexo for cleaning or maintenance needs, and Campus Police for any security or parking needs.

Your on-campus advisor is responsible for contacting each of these departments if needed.

Large events require a meeting with the brain trust event committee to ensure all parties are informed and coordinated and to ensure the event’s success and safety.

Contact Information

Sue McCarron

Director of Conferences

smccarron@aum.edu

(334) 244-3807

Call Sue any time you have questions about events, processes, dates, room availability, or any other question pertaining to room reservations.

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