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Youth Protection Program
Auburn University at Montgomery’s Youth Protection Program promotes a culture of safety for all individuals participating in the wide variety of youth programs the University sponsors or sanctions, whether on campus or off campus.
The Youth Protection Program supports and protects the University community by developing standards regarding the protection of minors, delivering education and training on youth protection strategies, and assessing compliance with laws and the University’s policies affecting youth protection.
Additional Resources
All Youth Programs must register and submit all requested documentation pursuant to the detailed process outlined in the Guide for Youth Programs. Program registration should be submitted and approved before beginning to advertise or accept registrations.
Detailed information on required documentation is available in the Guide and on this website. Additional requirements for Third-Party Youth Programs are detailed in the Guide for Third-Party Youth Programs. Failure to comply with this policy or the requirements of the Guide may result in the Youth Program being denied approval.
Step 1: Register the program in the Event Request Portal if the event is on campus.
- Programs that do not have to register Event Request Portal, such as off-campus events, may begin with Step 2.
- On-campus summer programs must be approved by the Provost to be considered for the upcoming summer.
Step 2: Continue your registration in the Youth Protection Portal.
Auburn University at Montgomery employees and students may sign on with their AU credentials.
You’ll be asked for additional information, such as:
- A list of the workers/volunteers
- The names of the minors participating in the program
- The program itinerary
- Additional information required for External Entities hosting Youth Programs, such as Facility Use Agreements and Certificates of Insurance.
The dean, director, department head, or chair of the department listed as the AUM Sponsoring Unit will receive an email asking for approval of the event.
You will be able to see the background check and youth protection training status of your program’s personnel.
All Youth Program Personnel, whether paid or volunteering, must successfully complete training on protecting Program Participants from abusive emotional and physical treatment and on reporting child abuse or neglect before working in or with Youth Programs. This training must have been completed within a year prior to the Youth Program.
Training options include:
- “Youth Protection”
- This Auburn University at Montgomery-specific online training is offered through the Youth Protection Portal. To access the training, log into the Youth Protection Portal and click “Launch Training.” If you are currently assigned to a youth program and need to complete the training, you will see the training as a “to do” item. Auburn University employees and student employees can also take this course in ElevatED. The course name is CR510E AUM Youth Protection.
- In-person training for groups.
- This training may be requested by contacting [email protected] or 334-244-3807.
- A training of your choosing that has been reviewed and approved by the Youth Protection Program.
- Contact [email protected] or 334-244-3807 to discuss whether an alternative training option is acceptable.
Supplementary training:
- Additional online training is available. If you are interested in these courses, please email [email protected] for instructions.
- “Protecting Children: Identifying and Reporting Sexual Misconduct” is designed for those interacting with minors. The course takes approximately one hour to complete.
- “Shine a Light” is designed for employees who do not work directly with children; This short video covers the warning signs of sexual abuse, locations to keep an eye on, and steps for reporting incidents or suspicions.
- “Protecting Children: Hiring Staff Who Work with Minors” shows higher education and K-12 hiring managers how to select the best people to help keep the children in their care safe.
- The State of Alabama Department of Human Resources provides a free online training for mandated reporters at https://aldhr.remote-learner.net/.
NOTE: These forms and templates were prepared for use by Auburn University at Montgomery-operated youth programs. External entities conducting youth programs that wish to use these forms should review the forms, consult with their legal counsel, and determine whether the forms are appropriate for use in their specific youth program. No warranty is made that these documents are suitable for use by external entities.
- Emergency Plan Guide
- This may be customized with your Youth Program’s specific information.
- Food Allergy, Intolerance, or Dietary Concern Form
- This form is used if a Participant has a food allergy, intolerance, or dietary concern.
- General Information Form
- This form is used to request basic information about each Youth Program Participant, emergency contacts, and individuals authorized to pick up the Participant. You may incorporate it into your online registration and remove information that is not relevant to your program (T-shirt size, etc.).
- Independent Contractor Insurance Requirements for Third-Party Operators of Auburn University at Montgomery Youth Programs
- These insurance requirements must be met by External Entities who are operating Third-Party Youth Programs.
- Informed Consent, Voluntary Waiver, Release of Liability, & Assumption of Risks Form
- All in-person Youth Programs must use this document, including Third-Party Youth Programs. Virtual Youth Programs must use the Virtual Youth Program Informed Consent, Voluntary Waiver, Release of Liability, & Assumption of Risks Form.
- Media, Photo, & Video Release Form
- Use this if you will be taking photos or recordings of the Participants, or if the Participants will be producing works.
- Medical Information and Release Form
- Use this form to request information regarding medical conditions, accommodations, medication, and authorizing medical care. Be sure to store this information in a safe and confidential manner.
- Medication Administration Record
- Use this form as a log of all medication taken by Participants during the program.
- Medication Management Form: Parent/Guardian Authorization, Waiver, and Consent for Self-Administration of Prescription Medication
- AU Youth Programs longer than 4 hours must use this form to request information regarding Participants’ medication.
- Parent Handbook Guide
- This may be customized with your Youth Program’s specific information.
- Parent/Guardian Authorization, Waiver, and Consent for Over-the-Counter Medication Form
- Use this form if your Youth Program will have over-the-counter medication available for Participants.
- Personal Reference Check for Youth Program Personnel
- These sample reference check questions may be used when hiring Youth Program Personnel.
- Sample Screening Questions for Youth Program Employees and Volunteers
- These sample interview questions may be used when hiring Youth Program Personnel.
- Third-Party Attestation Letter Sample
- External Entities operating Third-Party Youth Programs may use this certification regarding background checks and youth protection training.
- Volunteer Agreement, Informed Consent, Voluntary Waiver, Release of Liability, & Assumption of Risks Form
- This form is now available for electronic signatures in the Youth Protection Portal. This must be signed by all Youth Program Personnel who are volunteering for an AUM-operated Youth Program, including employees who are volunteering off-the-clock for program activities outside the scope of their job duties. If the volunteer is under age 19, it must be signed by the volunteer’s parent or guardian.
- Youth in Laboratories
- Use this form to request approval to have a minor in your lab. Once the request is approved, have the minor’s parents/guardians complete the Youth in Labs Parent/Guardian Forms.
- Youth Program Participant List
- Excel Spreadsheet (Right Click and select “Save As/Save Link As” to download)
- Use this or a similar form to track your Youth Program Participants and maintain the list for your records. Only the participants’ names are required to be uploaded in the Youth Protection Portal.
- Youth Program Personnel List (speadsheet will automatically download)
- Use this or a similar form to track all Youth Program Personnel (both paid and volunteer) who participate in the program.
If you have questions about the Youth Protection Program, please call 334-244-3807 or email [email protected].
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334-244-3795
[email protected]
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