AUM SGA CODE OF LAWS
Note: SGA campaign rules also apply to the Homecoming King and Queen Campaigns.
CHAPTER 505 - CANDIDACY
505.1 A person desiring to run for SGA elected office shall file an application to the Director of Elections as a step in becoming eligible for candidacy. After meeting all the requirements stated in the SGA Constitution and Code of Laws and attending the workshop described in Chapter 501.8, the person shall officially become eligible for candidacy.
505.2 Applications shall be filed at a time and place designated by the Director of Elections. In no event shall this time be any earlier than twenty-one (21) days prior and no later than seven (7) days prior to the date of any given SGA election. Any person failing to apply by the deadline for applications set by the Director of Elections shall not be eligible for candidacy.
505.3 After becoming eligible for candidacy per Chapter 505.1, a candidate shall be responsible for obtaining a thorough knowledge of all election regulations. Ignorance of such regulations shall be no excuse for any breach or violation thereof.
CHAPTER 506 - CAMPAIGNS
506.1 Formal campaigning for the Spring and Fall general elections shall begin no earlier than fourteen (14) days prior to the date of any given Spring or Fall general election. Formal campaigning for AUM Homecoming King and Queen shall begin no earlier than seven (7) days prior to the date of any given Homecoming election. Formal campaigning shall be permitted through the end of elections, to include runoff elections, as applicable. There shall be no formal campaigning except within the specified time period. On the day(s) of elections, formal campaigning of any form shall not be permitted within the premises of the building(s) where the ballot box(es) and/or voting booth(es) are located.
506.2 Formal campaigning shall be defined as:
1. the appearance or presentation of a candidate or a candidate's platform for the purpose of soliciting votes;
2. the display or distribution of campaign materials as defined in 506.3 for the purpose of soliciting votes.
506.3 Campaign Materials
506.3.1 Campaign materials shall be limited to posters, signs, handbills, name tags/badges, painted windows, mailings, e-mailings, and door hangers with the following restrictions:
1. posters shall not exceed 8.5 x 11 inches;
2. signs shall not exceed 8 x 4 feet;
3. handbills and door hangers shall not exceed 8.5 x 5.5 inches;
4. (The contents of this were deleted by Section 12 of Senate Bill 97-5.)
5. anything not listed as a campaign material shall be approved by the Board of Elections including all gimmicks and stunts;
6. no adhesive backed material or paper banners shall be allowed;
7. no campaigning on chalk or dry-erase boards in classrooms.
506.3.2 Distribution of campaign materials shall be subject to regulation by the Board of Elections.
506.3.3 Any and all campaign materials must be approved and recorded by the Board of Elections prior to the use of such materials in campaigning.
506.3.4 Any candidate takes as a condition that he/she shall not hold the Board of Elections, the SGA, or AUM liable for the use and/or infringement of any copyrighted material.
506.4 Use of Campaign Materials
506.4.1 No campaign materials other than posters, signs, and name tags/badges, shall be affixed or erected on AUM property, except in the personal rooms within the AUM residence halls.
506.4.2 Campaign posters and signs shall be restricted to placement on AUM bulletin boards or in residence hall rooms. No candidate shall be allowed more than two (2) pieces of campaign material per bulletin board.
506.4.3 (The contents of this clause were deleted by Section 13 of Senate Bill 97-5.)
506.4.4 No campaign materials shall be: distributed among automobiles or permitted on utility poles.
506.4.5 No candidate shall be allowed to make use of donated advertisements in any mass media. Such media shall be defined as any newspaper, radio, television, the Internet or World Wide Web, or any other publication, periodical, newsletter, or bulletin.
506.5 The public endorsement of any candidate shall be limited to persons eligible to vote in SGA elections.
506.6 Total campaign expenditures by each candidate and their supporters shall be limited to:
President, Vice-President, Treasurer, and Secretary of the SGA -- $450
Homecoming Queen and King -- $300
All Senators -- $100
Supreme Court Justice -- $150
506.7 Candidates may be required by the Board of Elections to submit an itemized budget along with receipts for any campaign material purchased at any time during formal campaigning. Failure to comply with 506.6 shall result in the disqualification of the candidate by a vote of at least five (5) members of the Board of Elections.
506.8 All candidates shall conduct their campaigns in accordance with Chapter 506 of the SGA Code of Laws. If any infraction by a candidate or his/her supporters occurs, the Board of Elections shall have the right to restrict the candidate's campaign by a vote of at least five (5) of its members. If the candidate and his/her supporters violate the laws again, the Board of Elections may disqualify the candidate from elections by a vote of at least five (5) of its members.
506.9 Any candidate withdrawing from a given election shall inform the Director of the Board of Elections in writing or by 12:00 noon, applicable local time, five (5) days prior to any given election.
506.10 If there are two (2) or more candidates running for a particular executive office, at least one (1) debate between the opponents shall be held before the general elections for executive offices are held.
CHAPTER 507 - ELECTION PROCEDURES
507.1 There shall be no voting by proxy.
507.2 There shall be no absentee voting unless approved by the Board of Elections by a vote of at least five (5) of its members.
507.3 There shall be ballot boxes or machines in use at all elections. Once the voting begins, the ballot boxes shall not be opened except in the presence of the Director of Elections or a representative from the AUM Office of Student Development.
507.4 Each voter may be asked to present a valid form of identification before receiving a ballot or entering a voting booth. A voter shall not be denied a ballot or entrance into a voting booth due to his/her failure to present a valid form of identification.
507.5 There shall be at least two (2) polling officials for each ballot box or voting booth. Such officials, to be present at all times, shall be unbiased towards candidates.
507.6 The Board of Elections shall be responsible for tabulating the results of all elections within twenty-four (24) hours after the closing of the polls.
507.7 There shall be no write-in candidates.
507.8 Only students of a particular school shall be allowed to vote for the school senator candidate(s) from the same particular school.
507.9 The Board of Elections shall notify the winners of each contest no later than twenty-four (24) hours after the tabulation of votes.
CHAPTER 508 - CONTESTING OF ELECTIONS
508.1 The reporting of alleged campaign violations shall be made to the Board of Elections within two (2) days after the elections were held. No allegations of campaign violations may be made after the aforementioned two (2) days. The contesting of election results shall be made to the Board of Elections within two (2) days after the tabulation of votes. No elections may be contested after the aforementioned two (2) days.
508.2 The Board of Elections shall decide whether or not the allegations of campaign violations and/or the contesting of election results is valid and what action is to be taken within three (3) days after the allegations and/or contesting was made and before the installation of the newly elected SGA. The decisions of the Board of Elections may be appealed to the SGA Supreme Court, which shall either uphold or amend the decision of the Board of Elections within three (3) calendar days after the appeal was made and before the installation of the newly elected SGA.
508.3 In the event of a tie for any of the elected offices of the SGA, there shall be a run-off election.
CHAPTER 509 - INSTALLATION AND ASSUMPTION OF OFFICE
509.1 All elected officers of the SGA duly elected during the Spring General Elections shall be sworn into their respective offices at 12:00 noon, applicable local time, in the offices of the Chancellor of AUM, on the first day of May; or at 12:00 noon, applicable local time, in the offices of the Chancellor of AUM, on the first business day thereafter. All elected officers of the SGA duly elected during the Fall General Elections shall be sworn in their respective offices at 12:00 noon, applicable local time, in the offices of the Chancellor of AUM, on the first day of November; or at 12:00 noon, applicable local time, in the offices of the Chancellor of AUM, on the first business day thereafter. All officers of the SGA nominated or appointed and confirmed shall be sworn into their respective offices at the earliest possible time. After inauguration day, a Senator-elect shall be counted for the purposes of quorum only; and marked ‘absent’ at each SGA Senate meeting thereafter until sworn in, a two-thirds (2/3) vote of the SGA Senate not withstanding.
509.2 At said ceremonies, the Chancellor of AUM, or his/her representative, or the Chief Justice of the SGA Supreme Court, shall administer the following oath to the newly elected SGA:
"I do solemnly promise to support the Constitution and Code of Laws of the Student Government Association of Auburn University at Montgomery and to perform the duties of my office to the best of my ability."
509.3 All SGA executive officers, senators, and justices shall take the oath stated in 509.2 before assuming office.
CHAPTER 510 - AUM HOMECOMING QUEEN AND KING
510.1 Qualifications for AUM Homecoming Queen and King.
510.1.1 AUM Homecoming Queen and King shall not be considered as SGA offices or positions.
510.1.2 The election of Homecoming Queen and King shall be held at least seven (7) calendar days prior to Homecoming at AUM. The Homecoming Queen and King shall be elected by a plurality vote of those students voting.
510.1.3 Only undergraduate students who are currently enrolled at AUM and active in their respective organizations, departments, or schools shall be eligible to qualify.
510.1.4 All candidates shall have either a 2.0 cumulative GPA at AUM or a 2.5 GPA average for the preceding two (2) quarters at AUM. Freshmen candidates who are enrolled in AUM for the first time during the quarter of Homecoming elections shall be excused from these GPA requirements.
510.1.5 To be eligible for AUM Homecoming Queen or King, one must be nominated by her university operated residence hall, student organization, or by the school or department in which she is enrolled. Only one (1) candidate for Homecoming King and only one (1) candidate for Homecoming Queen may be nominated per residence hall, student organization, department, or school. Once that person is nominated, he/she may not be nominated by another residence hall, student organization, department, or school.
510.1.6 Nominations for Homecoming King and Queen shall be submitted in writing to the Director of Elections no earlier than twenty-one (21) days and no later than seven (7) days prior to the date of any given Homecoming Election. The nominations shall be in the following form:
"We (the nominating body), do hereby nominate (name of nominee) for the title of AUM Homecoming Queen/King." (signature of the presiding member of the nominating body), (signature of the nominee)"
510.2 All campaigning, election, and contesting regulations and rules stated in Chapters 505.2-508 of the SGA Code of Laws that do not specifically pertain to SGA offices shall also be applicable to the AUM Homecoming Queen and King campaigns, elections, alleged campaign violations, and contesting of elections.
510.3 The Homecoming Court shall be defined as those qualified student candidates that receive the highest popular votes from the student body and are, therefore, given the titles of Homecoming King, Homecoming Queen, and respective Runners-Up to the Homecoming King and Queen.
510.4 All candidates for Homecoming King and Queen are required to attend and participate in the official crowning ceremony of Homecoming. Those candidates that do not attend and participate in the crowning ceremony will be automatically disqualified from Homecoming Court consideration. In the event of a disqualification of this nature, any title of Homecoming King or Queen, or Runner-Up to the Homecoming King or Queen, or any other awards or accolades that result from the reception of said titles shall be given to the respective nominee with the next highest tally of votes.